For all emergent situations, staff are educated on how to appropriately handle the specific situation via the Emergency Preparedness Plan that is located at each residential site. This plan aims to keep the individuals we serve safe by means of appropriate lodging, supplies, food, clothing, etc. Staff are trained on site specific procedures upon hire and again at least annually unless changes are made to the client’s needs in emergency situations in which case all staff will be retrained immediately. The entire plan is reviewed by the agency on an annual basis.

For each residential site, an individualize 54-point Hazard Vulnerability Risk Assessment was conducted to identify potential hazards for each site. This assessment is the guide for Koinonia’s Emergency Preparedness Plan by focusing attention and resources on the greatest risks.

The Emergency Preparedness Plan is available at any time for review by family members or guardians at their request. Koinonia’s Emergency Preparedness plan aims to guide staff and individuals procedurally in the event of the following:

  • Most Relevant Emergency Threats:
  • Bomb Threat
  • Evacuation
  • Extreme Weather: Ice/Cold Blizzard/Snow
  • Extreme Weather: Heat
  • Fire (External)
  • Fire (Internal)
  • Fire Watch
  • Flood
  • Hazardous Material/Waste Spill
  • Infectious Disease (Pandemic Influenza)
    Missing Resident
  • Shelter in Place
  • Utility Failure
  • Workplace Violence (Armed Intruder, Employee Threats)

Notification Procedure:

Notification will be made to families and guardians in the event of the emergency (once individual’s safety is secured), including plans to deal with emergency, relocation sites, etc. In the event that individuals need to be relocated, connections have been made with external partners such as local churches, hotels, and day facilities to accommodate potential overnight needs.

Please ensure that all contact information is kept up to date. If family member/guardian contact information has changed please request a Contact Information Form and all information will be entered into Koinonia’s family/guardian contact log.

In the event of a potential emergent situation, family members and guardians can reach out to the site supervisor to inquire about the wellbeing of their loved one.